The Activities section of the system is where the services related to participants are created and managed.
Activities are the broad programs you offer to serve your community. People in the system are called participants because, through your efforts, they “participate” in the activities you offer. For 21st CCLC programs, each activity must correspond to one of the federal APR Activity Categories.
Sessions are an important part of activities. Each activity has at least one session. While activities are broad, sessions are specific. Sessions include important information such as funder, dates and time offered and more.
The image below helps describe the relationship between activities and sessions. Accurately setting up activities and sessions in the system is crucial to the quality of your reports and ability to tell the story of how your program impacts your community.
Click the Activities item in the left hand navigation menu to open the section. There are two different view options. The default is a calendar view of activities and sessions; the other option is a list view of activities and sessions.
The two views can be toggled between as indicated with the red circles in the image below.
Calendar View
List View
There are two types of Activities. These include:
- Scheduled - activities with a regular schedule and can have a roster of those expected to attend.
- Unscheduled - these activities don't have a schedule, and the participants vary from one event to another.
Here is more information about each type of activity.
Scheduled Activities are scheduled for specific dates and times. Participants can sign up ahead of time and be expected to attend, or the activity can be a drop-in type activity with no pre-event signup. Enrichment activities like chess club or robotics are examples of scheduled activities; they are activities that staff are planning on offering at a certain date, time, and place, and plan to record who attends. See the Creating Scheduled Activities article to learn more.
Unscheduled Activities are activities that are not scheduled for specific dates and times; examples could include Drop-in Counseling or Drop-in tutoring. Recording the date and amount of time participants are served in such activities helps tell the story of how you serve your community. See the Creating Unscheduled Activities article to learn more.
Other support articles related to Activities are also available:
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